|Activity:||Accounts Payable - FedEx EDI Billing|
|Policy:||Purchasing Authority, FIN-PURCH-01 |
Purchasing Ethics, FIN-PURCH-09
Procurement Card Program, FIN-PURCH-07
|Things to Know:||Upcoming changes to FedEx EDI Billing|
Effective March 1, 2020, Accounts Payable will no longer be using EDI billing for FedEx.
If you are unable to utilize our contracted and preferred shipping partner UPS, you are still able to use FedEx for shipping, but you will need to use one of the following methods:
1) For one-time FedEx shipments, the P-Card is the preferred payment method
2) For multiple FedEx shipments, a recurring purchase order should be initiated in BUY.IU by 2/19/21.
Please create the PO number PRIOR to completing the request for shipment on FedEx’s website. The PO number must be entered in the reference field in the Billing Details section when completing the shipping request. FedEx invoices will still be processed centrally, but you need a PO number and account number so that IU Accounts Payable knows which departmental account to charge for each FedEx shipment.
Please be sure to create the PO prior to the shipment to avoid the need for a confirming order.
You are encouraged to use our contracted and preferred shipping partner, UPS. UPS has very low negotiated rates, excellent and prompt customer service, the same EDI billing offered by FedEx, and Purchasing also has the ability to view shipping and invoice history. UPS has a dedicated customer service representative, Lauren Wilkinson, who will assist with any questions concerning their shipping platform, CampusShip. As a contracted supplier, these are just a few of the advantages we have as a result of our partnership with UPS.
If your department does not have a UPS account and you wish to request one, please contact Misty Millis firstname.lastname@example.org to assist with the creation of all new accounts.