|Policy:||TSOP 3.047: Personal Use of an IU Vehicle |
See Travel and Purchasing policies for reference.
|Forms:||Visit One.IU, search for the 'ChromeRiver' app, and make it your favorite.|
|Things to Know:||Notice: The TEM system has been retired. Please use Chrome River to enter travel reimbursements.|
Updates as of 10/31/2018
P-Card expenses must be reconciled in a timely manner to ensure policy compliance and fiscal accountability. If you are a cardholder, transaction reconciler or fiscal officer please ensure that all expenses aging in ewallets have been added to an expense report, reviewed for policy compliance, and submitted for approval. You can use your US Bank statement as a reference to ensure all expenses have been identified. The green dot beside “Credit Card” indicates there are credit card items in the wallet that are available for reconciliation. View the document Reconciling P-Cards for instructions. Contact email@example.com if you are missing transactions. Please note: Expenses aged 60-90 days are past due. Expenses aged 90+ days will be flagged for review and may result in a temporary suspension of credit card privileges for the cardholder.
Accumulated Mileage now in Chrome River
The Accumulated Mileage functionality is now available in Chrome River. Accumulated mileage is used to claim mileage for multiple destinations within the state of IN. For example, traveling from Bloomington to Kokomo to Indianapolis and back to Bloomington. Another example would include trips within a city from building to building. The accumulation period can be no longer than 30 days. The Travel Mileage Record Form should be included as a receipt attachment: Travel Mileage Form.You can find instructions on entering Accumulated Mileage here: Entering Accumulated Mileage in Chrome River.
For help with itemizing lodging view How to Itemize Lodging instructions. Note: Since a tax amount is required within Chrome River, if no taxes were included with the lodging charge, add $1 to the daily tax fee field and then deduct a $1 per day from the daily room rate so that the itemization equals the total amount of the lodging receipt.
For Roundtrip Mileage, clicking the “Return to Start” button on the Maps page will add the round trip mileage calculation. You do not have to add a separate map entry for each leg. You can click the ‘Add Destination’ box to enter another address.
To check the routing status of an expense report, open the document and click “Tracking”. There you will see the status. To drill down to further detail, select an expense item and review the tracking information on the right-hand side of the screen. The following information defines the various route statuses:
For expense reimbursement and processing assistance, please contact:
Travel Reimbursement: 812-855-2873 / firstname.lastname@example.org
Meeting Card Support: 812-855-2873 / email@example.com
P-card Support: 812-855-5593 / firstname.lastname@example.org
Join the ChromeRiver and Travel Listserves for critical info and useful tips.