|Activity:||Disbursement Voucher - to be archived 6/28/2019|
|Scope:||The Disbursement Voucher (DV) document is used to reimburse employees and nonemployees for expenses incurred while conducting University business and to pay other vendors for performing a service, or providing material goods for the University.|
|Policy:||Disbursement Voucher Supporting Documentation, FIN-ACC-420|
Hospitality Expenditures, FIN-ACC-50
|Forms:||Disbursement voucher document located in KFS|
Application for Financial Support For Student Organization - Contact SOA for guidance
|Things to Know:||Update March 27, 2019:|
As of March 25, the certification requirements for gaining DV access have changed.
As you may know, IU is in the process of implementing a new purchasing system called BUY.IU. BUY.IU will eliminate the need for the DV document in KFS, and based on the current implementation timeline DVs will be deactivated in June 30 2019.
Staff will no longer be required to attend DV training courses in order to gain DV initiator access. Instead, staff will only be required to pass the DV Certification Quiz with a score of 80% or higher. In place of attending training, staff should reference the DV section of the FMS Documentation Library, as well as the DV Reference Guide. These materials provide the support staff need when working with DVs.
Staff who need DV access should contact firstname.lastname@example.org to request access to the certification quiz.
You must process a Disbursement Voucher (DV) in order to transfer funds from an IU department to a Student Organization Account (SOA). Please read Financial Assistance from an IU Departmental Account for a Student Organization.
Please be sure to write notes with details of transaction for reference.
Disbursement Voucher Supporting Documentation Procedures
Disbursement Voucher (DV) Financial Processing Module
Non IU Employee Trip Reimbursement
Prepaid Travel Expenses and Registration Fees
For more information please contact Charlie Sinex at email@example.com or Student Organization Accounts firstname.lastname@example.org.