|Policy:||Payments for Memberships and Social Organizations, FIN-ACC-70|
Disbursement Voucher Supporting Documentation, FIN-ACC-420
|Forms:||Disbursement Voucher (DV)* located in KFS|
If supported by IUF funds, prepare an appropriate E-doc in KFS IU Advancement through OneIU (search 'IU Advacement IQ' and make it your Favorite)
|Things To Know:||Updated on 4/8/2019 to add red text below.|
REMINDER: SUBSCRIPTIONS & MEMBERSHIPS
Subscriptions should be processed on a Disbursement Voucher (DV) - unless they require a contract signature or are software subscriptions. The billing notice is typically generated through a renewal reminder rather than through an invoice; therefore, a DV is the appropriate method for payment.
Memberships should be processed on a DV if the membership does not require an agreement or ongoing services/data sets (such as Cloud) which would require a security review.
The $1,000 limit on DV transactions applies to "Compensation for Services" and "Payments for Contractual Agreements" payment reasons and does NOT apply to subscription or membership payments.
*NOTE: To process Disbursement Vouchers employees must enroll in training to obtain certification. See FMS Disbursement Voucher Certification for details. -- IU is in the process of implementing a new purchasing system called BUY.IU. BUY.IU will eliminate the need for the DV document in KFS, and based on the current implementation timeline DVs will be deactivated in June 2019. Visit Project Recharge for more details. - 4/8/2019
Questions? Please see list of Contract Managers (Office of Procurement Services) and choose "Memberships and Dues."