| Activity: | Instate Travel | ||
| Policy: | Reimbursement of Travel Expenditures, FIN-TRV-2.0 Travel Reimbursement Deadline Policy, FIN-TRV-3.0 | ||
| Forms: | n/a | ||
| Things To Know: | Travel at IU must be subjected to departmental approval. Instate travel forms are submitted after the trip has been completed. One form per trip is only allowed. Departments, or some funding agencies, at their discretion, may apply more stringent guidelines. Prepaid registrations are made through the prepayment form. Instate Travel Guidelines Pre-travel Checklist Per Diem Rates and Guidelines Mileage Rates and Limits Accumulated Mileage Information - Travel by Personal Car Means of Travel: Personal Car Rental Car Limousines, Shuttles, and Taxis - the vendor will need the account number, department code and department’s request number. A tip may be included in the direct bill. Plane - Airline tickets are to be booked for economy (coach) travel. Airline Online Reservations. Use either a Designated Travel Agencies (DTA) or book through Egencia. If you had an Orbitz account, your record has been migrated to Egencia except for any personal credit card or passport information. You might want to make those updates. Sign up for an Egencia account here. When contacting a Designated Travel Agency (DTA), the following information is necessary: i. Department code and request number ii. Campus and department code associated with account to be billed iii. Campus address of the traveler iv. Account number and sub account v. Expenditure limit if any per account vi. Purpose of trip, traveler’s phone number, dates of trip, and travel destinatio. Direct deposit of travel reimbursement checks may be set up by visiting OneIU, (search for "Travel Reimbursement Direct Deposit", make it your Favorite) Resources: Common Travel Reimbursement Mistakes Corporate Card Services Travel Discounts Travel Resources Questions? Please contact Travel Management Services by email or call 812-855-2873.
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