|Activity:||Out of State Travel|
|Policy:||Authorization for Out-of-State Travel, FIN-TRV-1.0|
Reimbursement of Travel Expenditures, FIN-TRV-2.0
Travel Reimbursement Deadline Policy, FIN-TRV-3.0
|Forms:||Electronic Receipt Submission Information|
Exception to Policy
Travel Mileage Record
|Things To Know:||Travel at IU must be subjected to departmental approval. Out of State travel forms are submitted after the trip has been completed. One form per trip is only allowed. Departments, or some funding agencies, at their discretion, may apply more stringent guidelines. Prepaid registrations are made through the prepayment form.|
Out of State Travel Guidelines
Mileage Rates and Limits
Accumulated Mileage Information - Travel by Personal Car
Means of travel:
Limousines, Shuttles, and Taxis - the vendor will need the account number, department code and department’s request number. A tip may be included in the direct bill.
Plane - Airline tickets are to be booked for economy (coach) travel.
Airline Online Reservations - Use either a Designated Travel Agencies (DTA) or book through Egencia.
If you had an Orbitz account, your record has been migrated to Egencia except for any personal credit card or passport information. You might want to make those updates.
Sign up for an Egencia account here.
When contacting a Designated Travel Agency (DTA), the following information is necessary:
i. Department code and request number
ii. Campus and department code associated with account to be billed
iii. Campus address of the traveler
iv. Account number and sub account
v. Expenditure limit if any per account
vi. Purpose of trip, traveler’s phone number, dates of trip, and travel destination
Direct deposit of travel reimbursement checks may be set up by visiting OneIU, (search for "Travel Reimbursement Direct Deposit", make it your Favorite).
Common Travel Reimbursement Mistakes
Corporate Card Services
Questions? Please contact Travel Management Services by email or call 812-855-2873.